All Hands presentation procedure 2024/2025

Abstract:

This document describes the setup procedure of the presentation equipment for all company Zoom presentations. 

Procedure: 

To ensure a smooth All Hands experience we will follow the following steps as we setup the broadcast equipment. The main steps will be:

1. Setting up the camera and capture equipment
2. Setting up audio equipment and running sound checks 
3. Setting up Google slides and Zoom 

Cameras and Capture 

1. Position cameras
   1. Setup DSLR and frame the subject
      1. Camera requires AC power
   2. White balance DSLR 
   3. Set focus
2. Setup laptop
   1. Ensure laptop has power 
   2. Connect Capture box to laptop
   3. Run HDMI cables from camera to capture box and tape down
   4. Connect laptop to TV as screen 2

Sound

1. Connect RODE receiver to laptop
2. Ensure mics are unmuted and mic participant. 
3. Setup roving mic and mute until needed. 

OBS Studio

1. Open OBS Studio
2. Setup input for video and sound.
   1. Select BlackMagic capture for video 
   2. Select RODE receiver for Audio
3. Ensure you see camera image in OBS and see audio on the meters. 
   1. If image is not seen troubleshoot capture box
   2. Ensure HDMI cable is plugged in fully on camera and capture box
   3. Ensure camera is on and powered
4. Start OBS Virtual camera

Zoom/Slides

Slides

1. Setup slides in presentation mode
   1. You may need to have Mike Mills on hand to log into Google. 
2. Ensure slide show is on screen 2 (TV) full screen
3. Ensure the presenter view is on screen 1 (laptop monitor)
4. Set the slide show to the first slide. 

Zoom

1. Connect to Zoom meeting
2. Share screen 2
3. Have Leah connect to meeting to verify video and audio levels.